I am helping someone from Vietnam apply for a visa to visit Canada. A lot of the information a person needs to know about this process is NOT published on the web. The Canadian government does publish detailed directions for applying for a "Temporary Resident Visa Made Outside of Canada" (a tourist visa by any other name). However, many of the real requirements are not published online anywhere. When you go to the Vietnam company Canada has designated for visa application processing, IOM, in Ho Chi Minh City or Hanoi, you find out that there are a lot of extra requirements and new forms to fill out. To save everyone else the hassle of finding this out the hard way, I am going to publish, below, the scanned and OCRed directions and forms presented to me, and apparently available nowhere else.
Directions
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Government of Canada Gouvernement du Canada
Consulate General of Canada Consulat general du Canada
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THE INFORMATION ON THIS FORM AND ALL APPLICATION FORMS ARE FREE OF CHARGE
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Visa issuance is based on compliance with Canada's Immigration and Refugee Protection Act (A) and Regulations (R). Applicants for Canadian temporary resident visas must satisfy a visa officer that they meet the requirements for visa issuance (R179), which includes that:
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o they will leave Canada at the end ofthe period authorized for their stay (R183);
o they are in good health (a medical examination may be required) (A38 , R30);
o they are admissible, do not have a criminal record and are not a security risk (A34-37, A4042);
o they have sufficient funds to cover travel costs and support themselves in Canada (A39);
o they will not work or study in Canada unless authorized to do so (R183).
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An application for a Canadian Temporary Resident Visa consists of 1) REQUIRED DOCUMENTS, 2) REQUIRED NON-REFUNDABLE PROCESSING FEES, and 3) SUPPORTING DOCUMENTS. Please refer to the checklists below.
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Persons in Vietnam may submit an application in person or by mail to the Canadian Visa Application Centres (CANVAC) operated by IOM (http://www.iom.int.vn/canada):
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Canadian Visa Application Center -IOM in Ho Chi Minh City PDD Building, 8th Floor Tel : +84(8)3829-6377 or 3829-6376
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162 Pasteur, District 1 Email: hochiminh@iom.int Ho Chi Minh City, Vietnam
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Canadian Visa Application Center -IOM in Hanoi DMC Tower, 7th Floor Tel.: +84(4)3736-6258 535 Kim Ma Street, Ba Dinh District Email: hanoi@iom.int Hanoi , Vietnam
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Please note that in Vietnam the CANVAC/IOM offices are responsible only for receivmg applications and returning documentation to the applicant. Applications are approved or refused only by visa officers at the Consulate General of Canada in Ho Chi Minh City (http://geo.international.gc.ca/asia/vietnam).
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Consulate General of Canada -Immigration Section -Suite 908. 235 Dong Khoi, D.1, HCMC, Vietnam -Fax: +84(8)3827-9937
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o Unsigned or incomplete applications will not be approved.
o Only application forms completed in English or French will be accepted for processing, and all documents must be translated to English or French and attached to the original or to a notarized copy.
o Completion of forms and payment of the processing fee does not guarantee approval of an application .
o The Consulate General of Canada reserves the right to ask for a personal interview or for any document relevant to an application.
o The Government of Canada may choose to verify any document submitted by contacting its author or its issuing authority.
o If you intend to visit Canada for six months or longer a visa officer may direct you to undergo a medical examination. The results ofthe initial medical examination normally take four to six weeks to arrive at the Consulate General.
o Be truthful. Any direct or indirect misrepresentation that could induce an error in the administration of the Immigration and Refugee Protection Act may result in refusal of an application. This includes not declaring previous visa applications and not declaring family members.
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Applicants who submit their applications through CANVACIIOM may be able to schedule their own interviews (if required by a visa officer) and/or receive case status updates by mobile phone text message (SMS). The Consulate General of Canada does not offer these services except subject to their availability by CANVAC/IOM.
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All case status requests should be made in writing. Case-specific enquiries for status may be made using the contact information available at the following web site: http://www.cic.gc.calenglish/information/offices/missions/ho-chi-minh.asp.
The Consulate General of Canada does not receive status enquiries by phone.
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All visitors are encouraged to apply at least four to six weeks prior to their intended departure date and are encouraged NOT to purchase non-refundable tickets before receiving a visa. The Consulate General of Canada makes best efforts to process applications promptly but does not guarantee that all applications will be decided within these normal processing times.
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STAND ARD VISA APPLICATION PROCESSING TIMES
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October through February: 10 working days March through September: 20 working days
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DOCUMENT CHECKLISTS FOR TEMPORARY RESIDENT VISA APPLICANTS
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An application consists of:
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1) REQUIRED DOCUMENTS
2) REQUIRED NON-REFUNDABLE PROCESSING FEES
3) SUPPORTING DOCUMENTS
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1) REQUIRED DOCUMENTS (all forms must be fully completed and signed)
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o "Application for a Temporary Resident Visa" IMM 5257; applicants must list all family members on the form (including spouse or common-law partner and all children under 22) even if they will not accompany the applicant
o "Additional Family Information" IMM5640 forms for each principal applicant and any accompanying person over 18 years of age D "Visitor Questionnaire for Family Visit / Business Visit" for the principal applicant
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2) REQUIRED NON-REFUNDABLE PROCESSING FEES
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Single entry : 75 CAD or 75 USD
Multiple entry : 150 CAD or 150 USD
Maximum fee per family :400 CAD or 400 USD
+Add 15 USD IOM service fee.
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NOTE: fees are subject to change without notice and are not refundable even if the application is refused or withdrawn
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o Cash: US dollars (USD) ONLY at the Canadian Visa Application Centres - IOM OR
o Bank draft: in Canadian dollars (CAD) ONLY payable to "The Receiver General for Canada"
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o "Use of a Representative" IMM 5476 form if someone has assisted you in the preparation of the application
o "Statutory Declaration of Common-law Union" (IMM 5409) (if applicable)
o Contact number where the principal applicant can be reached during working hours
o Valid passport for each applicant (there must be one completely blank visa page available in each passport and the passport must be valid for the duration of the intended stay in Canada)
o Two (2) identical passport-sized photos of each applicant taken within the last six months; the photos must : comply with · specifications found on the following web site (http://www.cic.gc.ca/english/information/appIications/photospecs.asp)
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All applicants: official civil status documents (household registration book, birth certificate, marriage/divorce certificate)
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All applicants: information concerning the purpose of travel -such as a letter of invitation that includes the inviter's full name, address, email address, contact telephone and facsimile numbers and an explanation of their relationship to the applicant
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Consulate General of Canada -Immigration Section -Suite 908, 235 Dong Khoi, 0 ,1, HCMC, Vietnam -Fax: +84(8)3827-9937
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All applicants: information about the applicant's financial resources:
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An applicant who will be accompanied by their child under 16 years of age: notarized letter of consent from the other parent permitting the child to travel
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An applicant under18 years of age who will be travelling without his or her parent/guardian: notarized custody arrangement signed by the child's parent/guardian AND by the person who will have custody of the child during the stay in Canada: http://www.cic.gc.ca/english/pdf/pub/custodian-parent.pdf
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In addition, for family visits: information about the financial resources of the inviter and the inviter's spO\l;se in Canada:
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o a copy of the inviter's Canadian citizenship or immigration status document (PR card, etc.)
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o a letter from the inviter in Canada indicating financi al responsibility for the visit, their relationship to theapplicantandthenumber ofpersonslivinginthe inviter'shousehold
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o original or notarized personal income tax Notice of Assessment (T451/ Income Tax Return Information-Regular or RC143) for the past two (2) years for the inviter and his or her spouse; if the spouse does not work or is unable to submit these documents, attach a letter of explanation
o recent bank statement ofthe inviter and his or her spouse
o recent employment confirmation for the inviter and his or her spouse
o if visiting a sick relative, include a recent letter from the hospital or doctor detailing the health situation and prognosis of the sick relative in Canada
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In addition, for business visitors:
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o a letter of confirmation for the trip from the applicant's employer / company
o a letter of invitation from an inviter in Canada that indicates the purpose of the trip and states who will assume financial responsibility
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In addition, for returning students:
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o the most recent original transcript from the school in Canada
o a Study Permit valid for at least six months from the intended date of return to school
o a letter from the school in Canada confirming registration for the upcoming course
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For diplomatic or official passports: a diplomatic note must be attached
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APPLICATlONS MAYBE REFUSED IF THEY ARE NOT SUBMITTED .ACCORDING TO THESE INSTRUCTIONS OR IF THEY DO NOT INCLUDE SUFFICIENT SUPPORTING DOCUMENTATION TO SATISFY A VISA OFFICER THAT THE APPLICANT MEETS THE REQUIREMENTS FOR VISA ISSUANCE.
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o employees shoui'dsubmit original confirmation of employment from their employer stating salary, length of employment, and leave entitlement, as well as: Social Insurance Book; Labour Book; labour contract; payslip; personal bank statement (if receiving salary by money transfer)
o business owners should submit a copy of the business license and business income tax receipts for the past two (2) years
o students still enrolled in school in Vietnam should submit a copy of their student card and most recenttranscriptaswellas evidence offinancialresources for theirparents
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o all applicants may submit evidence of other assets and financial status (property / house / vehicle ownership; bank statement).
The Missing Application Form (Questionnaire)
TEMPORARY RESIDENT QUESTIONNAIRE
(1) Your Employment:
-Position: Current salary:
-Employer:
-How long have you been on the job?
-Description ofyour work! responsibilities:
-How long have you been granted leave?
-With or without pay? Is the leave permission attached? Yes / No
(2) Spouse's employment:
-Position: Current salary:
-Employer:
(3) Funds in Viet nam:
-Any savings? Yes/No
-Timed deposit: Amount:
-Other savings and their sources:
(5) Funds in Canada:
-Sponsor's and spouse' s T4 and income tax return slips for the past two years:
-Sponsor's and spouse's bank account / bank statements, etc:
-Otherfundsandtheirsources:
-How many sponsor's children? Age:
(6) Sponsor(s) in Canada:
-Name(s): Date of Birth:
-Status in Canada: 0 Citizen' o Permanent resident OTemporary resident O Worker O Student
-When was their last visit to Vietnam?
-Purpose and durat ion of their visit:
(7) Relative(s) in Canada:
Full name, Date of Birth, Relationship
(Please continue on a separate sheet if you have additional relatives)
(4) Properly and assets:
-Do you own house(s)? How many? Own land? How many pieces?
-Automobile(s)? How many?
-Motorcycle(s)? How many?
(8) Purpose ofyour trip to Canada:
-Purpose ofyourvisittoCanada:
-Duration of stay: with whom:
-Who will pay for the plane ticket and other expenses?
-Have you ever been to Canada? Yes 0 No 0 How many times?
-Copy of previous visa(s):
(9) What are the obligations/ reasons for your return to Vietnam?
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